Executive Assistant (Cape Town)

Job description

About the Role

We are looking for a highly capable, experienced Executive Assistant with strong project management skills and a solid understanding of marketing environments to support a fast-paced, high-performing executive.

This is not a junior administrative role.

The ideal candidate is confident, detail-oriented, action-driven, and able to independently manage priorities, follow through on commitments, and “pick up the pieces” without needing constant direction.

You must be comfortable working with a direct, to-the-point executive who values efficiency over handholding and affirmation.

Key Responsibilities

Executive Support

• Manage and prioritise a complex calendar, including leadership-level meetings
• Schedule and coordinate meetings with senior stakeholders
• Draft, edit and send executive-level emails
• Prepare high-quality PowerPoint presentations
• Manage follow-ups and ensure commitments are tracked and completed
• Anticipate needs and proactively resolve issues before they escalate

Project Management

• Track projects, deliverables and deadlines across multiple workstreams
• Ensure accountability across teams
• Drive execution and keep momentum on key initiatives
• Maintain accurate tracking documents and dashboards (Excel-heavy)

Marketing and Commercial Awareness

• Understand marketing timelines, campaigns and deliverables
• Strong understanding of how to structure marketing briefs for internal studio execution
• Assist in coordinating marketing projects and campaigns where necessary
• Review marketing materials with a strong attention to detail
• Support preparation of marketing presentations and strategic documents

Operational Excellence

• Create and manage Excel trackers and reporting sheets
• Consolidate information quickly and accurately
• Ensure high attention to detail across all outputs
• Bring structure and clarity where there is complexity

Experience Required

• Years of experience in a similar or same role is required 
• Strong project management experience (formal qualification is a plus but not required)
• Advanced Excel skills (non-negotiable)
• Strong PowerPoint skills (non-negotiable)
• Experience drafting executive-level communication
• Experience coordinating at leadership / board level

Non-Negotiables

• Based in Cape Town (office presence required) - do not apply if you are not able to get to Wynberg, Cape Town
• Extremely strong attention to detail
• Confident, capable, and self-sufficient
• Action-oriented and proactive
• Comfortable working with a direct communication style
• High work ethic

Some occasional after-hours work may be required, but strong performance and organisation should minimise this.

Personality Fit

This role requires someone who:

• Is resilient and not easily flustered
• Thrives under pressure
• Is solutions-focused, not problem-focused
• Communicates clearly and confidently
• Can interpret direction quickly, even when communication is brief
• Takes ownership and drives things forward
• Can work at pace
• Can take direct talking