19 hours ago
5
Job Details
Division
FSS Robertville
Minimum experience
Entry Level
Company primary industry
Security and Investigations
Job functional area
Administrative
Job Description
Designation: Fuel Co-Ordinator (reporting to Regional Transport Manager)
Main purpose of the position:
The Fuel Coordinator is responsible for monitoring, controlling, and optimizing fuel usage across the regions vehicle fleet. This role ensures accurate fuel data management, cost control, compliance with policies, and supports efficient fleet operations.
Supervision received (reporting to): Regional Transport Manager
Supervision exercised (Subordinates):
Fuel Attendants
Governance Structures (Applicable legislation):
Labour Relations Act
S.O Standard
Key Performance Areas: (Not totally inclusive)
Monitor daily, weekly, and monthly fuel consumption for all fleet vehicles
Manage fuel cards, pin codes, limits, and driver allocations
Investigate fuel discrepancies, abnormal usage, pilferage, and misuse
Reconcile fuel transactions against mileage, routes, and vehicle logs
Ensure compliance with company fuel policies and procedures
Cost Control & Reporting
Analyse fuel spend and identify cost-saving opportunities
Prepare fuel consumption and cost reports for management
Support budgeting and forecasting for fleet fuel expenses
Fleet & Driver Support
Coordinate with fleet, maintenance, and logistics teams regarding fuel issues
Train drivers on fuel-efficient driving practices and company fuel policies
Address driver fuel-related queries and resolve fuel card issues promptly
Systems & Data Management
Maintain accurate fuel records in fleet management systems
Ensure correct vehicle and driver data is linked to fuel transactions
Assist with fleet audits and internal/external compliance checks
Supplier & Contract Management
Liaise with fuel suppliers regarding billing, card issues, and service performance
Verify invoices and resolve discrepancies with suppliers
Assist in evaluating supplier performance and pricing structures
Major Outputs:
Happy satisfied clients/Branches
Motivated staff
Quality Controls
Skills & Competencies
Strong analytical and numerical skills
High attention to detail
Good understanding of fleet operations and vehicle performance
Proficiency in Excel and fleet management systems
Strong communication and problem-solving skills
Ability to work independently and under pressure
High level of integrity and accountability
Preferred Attributes
Experience managing large or mixed vehicle fleets
Knowledge of fuel fraud detection and prevention
Understanding of telematics and fuel optimization tools
Environmental Health and Safety Activities
Be conversant with role responsibilities and accountability in terms FSS EHS policies and procedural requirements.
Ensure compliance to EHS policies and procedures within are of responsibility.
Ensure all work practices are performed according to standards and procedures.
Practices are performed according to standards and procedures.
Work assessment is done according to standards and procedures.
Ensure that all subordinates practice good housekeeping in their places at work.
Ensure compliance to required PPE usage for all subordinate employees according to procedures.
Reduction of accidents / incidents through the utilization of safe work procedures.
Conduct regular audit and assessments checklist examinations to identify any deviations and initiate corrective action where required through coaching, mentoring and discipline.
Responsible for safety ratings achieved within their specific area of responsibility.
Ensure that subordinates are properly trained in specific safe working practices relevant to the site.
The creation of safety awareness amongst subordinates through communication of EHS information, lessons learned and cardinal rules.
Ensure Environmental Health and Safety aspects are communicated on all forums and meetings and records and minutes of these meetings are kept.
Measurement Instrument
Identify threats.
Make recommendations on weaknesses.
Implement action plan to counter threats.
Adherence to all policies and procedures.
Maintain corporate image.
Management Profitability Targets Activities
Absenteeism rates to bed managed.
Overtime must be managed and authorized.
Wages cost not to exceed budgeted costs per site.
Core Competencies Required:
Analytical and critical thinking skills
Goal setting
Planning / prioritizing
Organizing
Monitoring
Driving and managing change
Driving for results
Communication direction
Self-development
Communication skills
Customer focus
Teamwork
Attention to detail
Problem solving / mental alertness
Skills:
Communication (verbal and written)
Computer literacy
Interpersonal relation
Leadership
Financial knowledge
Negotiation skills
Problem solving
Decision making
Behavioral Attributes:
Good listener
Pro-active
Assertiveness
Ability to handle pressure
Honesty
Integrity
Reliability
We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees the choice made is purely on merit, historically disadvantaged candidates and black female candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful
Important:
Our sole purpose is to share new jobs in South Africa with our readers that seek employment. The job shown on this page, belongs to the Company as seen on the listing.
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