Programming Administrator (Sandton)

Job description

To provide seamless administrative support to the Programming Department, ensuring timely and accurate handling of reporting, invoicing, roster management, travel arrangements, and listener enquiries. This role demands strict adherence to company policies, processes, and values, and requires a high degree of accountability in a fast paced, high pressure environment. The Programming Coordinator must communicate clearly and professionally, exercise discretion with sensitive information, and enable the programming team to operate smoothly and efficiently on a day to day basis.

Coordination of department:
Assist with planning and managing organisational tasks related to programming, content, and creative across a wide portfolio of shows, departments, and platforms.

Daily administration:

• Manage RDS updates and verify Webmaster feeds.
• Facilitate the station’s Gig Guide.
• Field and action any production or sales queries.

Routine support:

• Process invoicing and claim forms.
• Book studios across all cities and maintain the booking calendar.
• Report on CSI initiatives and ICASA audio compliance.
• Capture meeting minutes, disseminate key points, and follow up on actions.
• Maintain presenter rosters (leave scheduling, show bookings, Sage updates).
• Coordinate AMP Squad/Crew bookings and content plans.
• Provide occasional on site support at outside broadcasts and programming events.

Project support and coordination

• Coordinate planning, tracking, contracting, creative proofing and trafficking for programming campaigns.
• Navigate the prize management system and resolve issues.
• Book meeting rooms and manage the programming team’s diary (presenter meetings).
• Arrange travel for the programming team and related projects.
• Support ticket distribution in collaboration with the commercial team.
• Retrieve cue sheets, enforce music policy adherence.
• Reconcile the Primedia+ website to ensure accurate, up to date content.
• Act as an all round support resource for every member of the programming team.

Financial performance:

• Maintain accurate financial controls and resource registers for programming operations.
• Timely processing of all programming related invoices
• Maintenance of the asset registry.
• Oversight of amp squad/recw car register compliance.
• Liaison with finance on petty cash administration.

Minimum required qualification:

• Matric
• Media studies degree, diploma or equivalent

Qualifications considered advantageous:

• Project Management Qualifications

Minimum years of experience:

• 2+ years’ experience in a project coordinator, project manager or media/administrative support role. Music programming related experience at a satellite, traditional commercial, and/or college radio station would be advantageous.

Additional role requirements:

• Willingness to travel as needed
• Valid driver’s license
• Strong experience with Microsoft Office Suite or Google Workspace
• Comfort using reporting, invoicing, and roster‐management systems
• Exceptional organizational ability and attention to detail
• Proven track record of managing multiple, integrated projects simultaneously
• Excellent time‐management skills: prioritise effectively and meet shifting deadlines in a fast paced environment
• Solution‐based thinker, proactive in identifying issues and driving them through to resolution
• Outstanding written and verbal communication, including professional email etiquette
• Strong public‐speaking and presentation capability
• Ability to project professionalism and discretion over phone, in writing, and face to face
• Comfortable liaising with staff at all levels and across departments
• Commitment to “internal client” service principles—responsive, collaborative, and service oriented
• Highly adaptable and flexible as programming needs evolve
• Self‐motivated “can do” attitude; takes initiative and follows through on projects
• Resilient under pressure and able to juggle multiple tasks without sacrificing quality
• Team player who also thrives when working independently
• Strong interest in music programming and the broader media landscape
• Eagerness to learn all facets of station operations and contribute to continuous improvement.