Reception / Administrative Assistant (Johannesburg)

An established and dynamic company in the print and production industry is seeking a highly organised, proactive, and detail-oriented Reception / Administrative Assistant to join their busy team. This position is ideal for an individual who thrives in a fast-paced, deadline-driven environment and enjoys taking initiative across multiple operational areas — including reception, logistics, procurement, and housekeeping.

Reception and front office

• Warmly welcome and assist visitors and customers.
  

• Handle incoming calls, direct queries, and manage messages efficiently.
  

• Manage access control and visitor logs for the premises.
  

• Receive and dispatch customer and supplier orders.
  

Logistics (courier and dispatch support)

• Coordinate courier collections and complete waybills (manual or electronic).
  

• Track and trace parcels, confirming deliveries and maintaining POD records.
  

• Raise purchase orders and ensure courier deliveries receive priority handling.
  

Procurement and stock coordination

• Source and order stock items for printing and production teams.
  

• Liaise with suppliers to confirm availability and pricing.
  

• Raise purchase orders, follow up on deliveries, and ensure all documentation is completed and submitted accurately.
  

Housekeeping and maintenance coordination

• Maintain filing systems, archive job bags, and manage daily office organisation.
  

• Log and follow up on maintenance or service interruptions (electricity, water, internet, etc.).
  

• Coordinate waste removal, sanitation schedules, and other compliance-related services.
  

Administrative and financial support

• Draft correspondence, supplier letters, and update internal price lists.
  

• Support sales and installation teams with quotes, bookings, and general admin tasks.
  

• Assist with timesheet monitoring and supplier payment processing.
  

• Collate supplier closing dates and prepare purchase order updates.
  

Minimum requirements

• Grade 12 / matric (a post-matric qualification advantageous).
  

• Prior administrative or reception experience in a printing or production environment highly beneficial.
  

• Proficiency in Microsoft Office Suite (intermediate level).
  

• Experience with QuickEasy software advantageous.
  

• Solid understanding of administrative, clerical, and filing systems.
  

• Basic accounting knowledge / mathematical literacy essential.
  

• Fluent in English and Afrikaans (spoken and written).
  

Key competencies and personal attributes

• Experience as a receptionist, administrative assistant, or similar role.
  

• Excellent written and verbal communication skills.
  

• Highly organised, detail-focused, and able to multitask effectively.
  

• Strong problem-solving and proactive attitude.
  

• Professional presentation and strong interpersonal skills.
  

• Ability to remain calm and efficient under pressure.
  

• A positive, can-do mindset and willingness to learn.
  

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