ADMINISTRATIVE OFFICER AT CLOVER

Job Advert Summary:

To provide administrative support to Distribution Admin and Recon Department

Requirements:

·         Grade 12 or equivalent NQF4

·         National Diploma/ Higher level education, advantageous

·         Business English: Fluent 

·         Computer literacy (Intermediate)

·         Experience in working with senior management 

Competencies:

·         Proactive and action orientated

·         Acts with honesty and consistency

·         Maintains high standards

·         Business acumen

·         Commitment and motivation

·         Administrative capabilities

·         Ability to plan and organize

Duties and Responsibilities:

Raising of po's

KZN CDC

Empangeni

Port Shepstone

Newcastle

Mail

Sort daily mail

Send for invoices for signatures

Sort according to approval requirement.

Sort mails from branches and get signatures

Check daily for post from branches

Petty cash

Daily distribution of cash

Reimbursement of p/cash when required

Petty cash vouchers

P/cash to all branches

Journal entries for petty cash

Scan documents to head office for reimbursement

Creditors

Raising of orders

Scan and email all docs (KZN and branches) to h/office

Capture in excel list

File all scanned docs 

Check the labour broker rates for accuracy

Ensure year to date orders are receipted on time

Get signatures for all invoices.

Make sure all utilities bills paid on time-

Especially branches.

Ensure pragma orders receipted

Processing of one-time payments to suppliers

Opening of new vendors

Ensuring all invoices are processed in a timely manner and there are no long outstanding invoices

Provisions to be compiled at month end for all invoices not processed withing the month.

Ensure grni report is clear of any old items

Ensure uncosted is queried and resolved monthly

Stock

Receive all stock invoices and p.o.d.

Get the necessary signature

Scan all docs (qbh and branches) to h/office

Deal with queries as and when arises

Ensure shell orders are approved and receipted within the month

Closing date: 09 September 2025