Receptionist Office Administration

Requirements:

Matric
2 ? 3 years? experience in similar role advantageous
Accuracy and computer literacy essential
Ability to learn and willing to grow in their position
Must be deadline driven with a good turnaround time of getting work completed
Exceptionally well groomed and well-spoken in English
Working hours are Monday ? Friday (8:30 until 17:00-)
Duties and Responsibilities:

Greet and welcome guests as soon as they arrive at the office (offer refreshments)
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Grocery orders for Staff kitchen and Maintenance Teams
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers for Management
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
PA duties for Senior Management when needed
Assist team with marketing and events when needed
Processing of Purchases Orders for all operational projects / tasks
Assisting with Building & Apartment Checklists, Check Ins and Consumable orders
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