Post-Production Coordinator (Sandton)

Job description

We are seeking a highly organised, detail-oriented Post-Production Coordinator to join our team at Picture Post. The coordinator will schedule, coordinate and administer post-production resources, allocating internal and freelance talent and maintaining accurate project records. Working closely with creatives, clients, production teams and operations, the coordinator will translate briefs into workable schedules, monitor capacity and support delivery from the initial brief to final completion.

Key duties and ersponsibilities 

• Manage incoming briefs from internal producers and marketing, clarifying creative and technical requirements, deliverables and deadlines.
• Schedule workloads and allocate internal and freelance video editors, media managers, QC operators, graphic designers and audio engineers according to project requirements.
• Manage booking systems to prevent scheduling overlaps.
• Coordinate freelancer onboarding, scheduling and timesheet tracking.
• Liaise with external clients on timelines, project updates and feedback.
• Collaborate with the content production team, creative producer and creative director to support timely delivery.
• Monitor resource utilisation and project progress, identifying and escalating capacity constraints or scheduling conflicts early.
• Assist Finance and Administration with accurate billing and invoicing information for external clients.

Production administration and workflow improvement:

• Manage and maintain resource databases, scheduling tools and project tracking systems.
• Prepare reports on resource usage, project status and budget tracking as required.
• Work with the HOD: Production resources to improve coordination processes and workflows.
• Support the implementation and ongoing management of coordination tools and systems.

Requirements

• A bachelor’s degree or diploma in film production, media technology or a related field.
• 3 to 5 years’ experience in television and film production or a post-production environment, with proven production coordination experience, preferably in a post-production or creative agency environment.
• Experience coordinating freelancers, negotiating rates, tracking timesheets and supporting billing and invoicing.
• An understanding of production and post-production environments, with the ability to translate creative briefs into actionable schedules and deliverables.
• Strong scheduling and project management skills, with the ability to manage multiple projects and deadlines.
• Excellent communication and interpersonal skills when working with clients, creative professionals and internal teams.
• Familiarity with media production workflows and tools such as Asana, Trello, Airtable, Monday.com and Frame.io.
• Knowledge of Adobe Suite and digital audio workstations (DAWs) would be advantageous.
• Strong attention to detail, proactive problem-solving skills and the ability to improve workflows in a fast-paced, collaborative environment.